Supplier purchasing

Buy better, without the chasing.

Your orders go out at the right price, your deliveries are checked, your invoices verified. And your recipe costs automatically follow what you actually pay.

Supplier orderIllustrative preview
LP
Laiterie des Trois PrésDelivery due Thursday 9 October
PDO butter 84%25 kg240.00 €
Cream 35%20 L86.00 €
Whole milk24 L26.40 €
Total excl. VAT 352.40 €Send by email
From order to cost price

One chain, no re-typing

Each step builds on the one before. What you receive and what you pay flows all the way back to your recipe costs.

1 · Orderat the right price,sent by email 2 · Receivechecked, batch and date,photo if needed 3 · Check the invoiceprices and quantitiescompared with the delivery 4 · Cost priceyour recipes followwhat you pay each step builds on the one before
Diagram
★ New
Everything in one place

Purchasing at a glance

A single screen for everything to do with your suppliers: what needs your attention today, and the four stages of your purchasing. One click on a figure and you’re in the right place.

Purchasing overview
Everything about an ingredient or a supplier…
Illustrative preview
6orders to receive
3deliveries today
4invoices to check
2prices rising
1Order
  • What to buy
  • Request for quotes
  • Orders
2Receive
  • Deliveries
  • Batches and dates
  • Invoices
3Monitor
  • Price trends
  • Comparisons
  • Statistics
4Suppliers
  • Records
  • Evaluation
  • Certificates

Today at a glance

What needs your attention, at a glance.

One click, the right screen

Each figure opens the list already filtered.

Everything about an ingredient

Prices, suppliers, the year’s purchases: a single record.

Everything about a supplier

What you buy from them, at what price, and since when.

New

Your purchasing at a glance

A dashboard for your purchasing: what is going up, when you buy, how much you spend.

NewPurchasing at a glance

How the price of each ingredient changes, your spending this month and your main suppliers, on a single page.

This month
PDO butter+6% in 3 months
Chocolate 70%stable
Spending this month12 480 €
Active suppliers14
Illustrative preview
Also new
Goods-in at the door, phone in handOrders and goods-in from a phone in the kitchen; a missing product is added on the spot.
From order to invoice

An order, step by step

Here’s how an order goes with Quantara, from spotting the need to your recipe costs.

Monday8:00
What will run out
Quantara looks at your schedule and shows you what will run out over the coming weeks.
Planning ahead
Monday8:10
The right supplier
You compare your suppliers’ prices and see where it’s cheapest.
Price
Monday8:15
The order goes out
It goes out by email, at the right price, with no re-typing.
Order
Wednesday7:00
The delivery arrives
You scan the supplier’s label : the batch and use-by date are recorded automatically.PDO butter 84% · batch B-4471 · use by 28/10 · 25 kgbeep ✓
Scan
Wednesday7:05
A problem?
A damaged box, a missing quantity: you take a photo and correct it on the spot.
Goods-in
Thursday
The invoice arrives
You drop it in as a PDF or take it as a photo : Quantara reads it for you, then compares it with the delivery. A price or quantity that doesn’t match stands out straight away.PDF or photo→Laiterie des Trois Prés · 3 lines read · 1 difference: butter €9.60 / €9.40
PDF · photo
Straight away
Your costs follow
Your recipe costs update with what you actually paid.
Done ✓

Illustrative example

And also
At the door, on your phone

A checked delivery

The delivery arrives: you check what has been received, record the batch and date, and take a photo if something’s wrong. Everything is saved, and the label follows.

  • Quantities and prices corrected if needed
  • Batch and use-by date read with the scanner
  • A photo if there’s a problem
  • The label printed straight after
Goods-in
Laiterie des Trois Prés · illustrative preview
PDO butter 84%25 kg
Cream 35%20 L
Whole milk24 L
Scan the supplier’s label
Batch B-4471 · use by 28/10
Delivery photo
Confirm delivery
Stop overpaying

Your prices in front of you

How the price of each ingredient changes, supplier by supplier. You see the rises, you compare, and you choose.

PDO butter 84% · price per kilo over 12 monthsIllustrative preview
8 €9 €10 €OctNovDecJanFebMarAprMayJunJulAugSepOct9.60 €Trois Prés9.40 €Grossiste Est9.05 €Jura€0.55 less per kiloat Beurrerie du Jura↑ +16% in 12 monthsat Trois Prés
Request for quotes · compare suppliersIllustrative preview
Laiterie des Trois PrésBeurrerie du JuraGrossiste Est PDO butter9.60 €9.05 €9.40 € Cream 35%4.30 €4.55 €4.40 € Whole milk1.10 €—0.98 € Mascarpone6.80 €6.45 €6.90 €
Best price in greenPossible saving: ≈ €410 / year
Audit-ready

Your suppliers, evaluated

Rate your suppliers once a year and keep their certificates in one place. On audit day, everything is already there.

LP
Laiterie des Trois PrésDairy products
★★★★★
Health approvalBio
BJ
Beurrerie du JuraButter, cream
★★★★★
Health approvalCertificate to renew
GE
Grossiste EstDry goods, packaging
★★★★★
Food contact

Illustrative previews

Who is it for?

What it changes for your trade

Try it with your suppliers

Book a demo

We place an order together, receive it, and you watch your recipe costs update.

Book an appointmentBack to home
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